Introducing NovaFisko
What NovaFisko does, how the application is organised and where to start.
NovaFisko is a double-entry accounting platform designed for Belgian accounting firms and accountants. It brings together, in a single environment, journal keeping, document import, bank reconciliation, the VAT return, annual accounts and Peppol exchanges. The application runs in the browser (app.novafisko.com), on desktop and on mobile, with the same data.
This page gives you an overview. The following pages of the Getting started section then guide you step by step, from the firm to the first company file.
Basic concepts
| Concept | What it is in NovaFisko |
|---|---|
| Firm | Your accounting firm: its identity, its team and its licence. A user can belong to several firms. |
| Company file | The accounts of a client (or your own): chart of accounts, journals, third parties, fiscal years, documents. |
| Fiscal year | An accounting period split into monthly periods, plus an opening period (0) and a closing period (99). |
| Country pack | The local rules of the file: chart of accounts, VAT codes, default journals, enterprise number check. The Belgium pack (PCMN) is complete; the France and Luxembourg packs exist with a narrower scope. |
| Imported document | A document (invoice, credit note, receipt) that arrived through the importer or through Novadesko and has to be booked. |
The screen of a company file
After signing in, you land on the list of your files. A search field filters by name, code or VAT number. When you open a file, you get a sidebar in which each entry corresponds to a working tab.
| Tab | Purpose |
|---|---|
| Entries | View the entries of the fiscal year, search, reverse, manage recurring entries. |
| Invoice | Enter a purchase or sales invoice, or a credit note: the VAT and the third-party counterpart are generated. |
| Journal entry | Enter a free entry, line by line. |
| Documents | Import PDF, image, XML or ZIP files, validate the documents and book them. |
| Bank | View bank transactions and CODA statements, match and book payments. |
| Third parties | Manage customers and suppliers, their record, their entries, lettering and the aged balance. |
| Journals | Create and configure journals, define the routing rules for documents. |
| VAT | Compute, validate and export the periodic return and the customer listing. |
| Trial balance | View the trial balance and the key indicators of the file. |
| Fixed assets | Keep the fixed asset register and book depreciation. |
| Annual accounts | Produce the balance sheet and the income statement in the NBB model, close the fiscal year. |
| Exports | Download the books and statements as PDF, Excel or CSV, or the complete file. |
| Quality | Follow the checks of the file. |
| History | See who changed what, revert a change, view the trash. |
| Integrations | Connect the file to Novadesko, to Peppol, or import files. |
| Peppol | Register the file on the Peppol network. |
| Settings | Company details, fiscal years, VAT references, automatic journal entries. |
The accounting principles applied
NovaFisko applies a few strict rules, designed for Belgian compliance:
- Controlled double entry. An entry is only saved if the total of the debits equals the total of the credits. Amounts are computed to the cent.
- Continuous numbering. Each entry receives the next number of its journal for the fiscal year, for example
VEN 2026/000012. - No deletion of a posted entry. An entry is corrected by a reversal: a counter-entry is recorded in the same journal and the two entries stay linked.
- Lockable periods. A locked period or a closed fiscal year refuses any new entry.
- Traceability. Important operations are recorded in the activity log of the file and of the firm.
NovaFisko reads the Novadesko data but never changes the merchant's accounts. The only write to Novadesko is the sending, at your request, of a document that you have imported and validated. See Novadesko sync and lock.
Where to start
- Check the identity of your firm: see Creating your firm.
- Add your colleagues and assign files to them: see Roles and team.
- Create a first company file, manually or from Novadesko: see First company file and Importing from Novadesko.
- Enter a first invoice: see Purchase and sales invoices.
The interface is available in French, Dutch, English and German. The language of the file determines the labels of the chart of accounts, the journals and the periods created when the file is opened.