Supported Peppol documents
Read the list of documents a company file can exchange on Peppol, browse the full catalogue and check a participant in the directory.
On Peppol, each participant advertises the document types it is able to receive. The Peppol tab displays this list for your company file, compares it with the full catalogue of the network and lets you look up what your partners accept.
The documents supported by the company file
The Supported documents block lists the types the company file can exchange, as published in the network directory. Each line shows the Document, its Family and a Description.
The list depends on the options of the Transport block. If you turn off credit notes, for example, they disappear from the list after a refresh. As long as the company file is not active on the network, the block shows "No supported documents yet".
The full catalogue
The Full Peppol catalogue button opens the Peppol BIS catalogue: all the document types referenced by NovaFisko, with a tick in front of those the company file supports and a counter such as "8 of 22 supported".
Invoicing
| Document | Use |
|---|---|
| Invoice BIS Billing 3.0 | European electronic invoice compliant with the EN 16931 standard. It is the reference format in Belgium. |
| Credit Note BIS Billing 3.0 | Electronic credit note. |
| Self-Billing Invoice, Self-Billing Credit Note | Self-billed invoice and credit note: the customer issues on behalf of the supplier. |
| CII Invoice | Invoice in UN/CEFACT Cross Industry Invoice syntax, EN 16931 compliant. |
| UBL Invoice, UBL Credit Note (standard) | UBL invoice and credit note in the standard profile of the European standard. |
Belgian formats
| Document | Use |
|---|---|
| e-Invoicing BE Invoice, e-Invoicing BE Credit Note | Belgian e-FFF format of the Mercurius platform, used by Belgian public bodies. |
| e-Invoicing BE Invoice Response | Invoice processing acknowledgement from the Mercurius platform. |
Orders, logistics and catalogues
| Document | Use |
|---|---|
| Order 3.0 | Purchase order. |
| Order Response, Order Agreement | Response to an order and negotiated order confirmation. |
| Order Change, Order Cancellation | Change and cancellation of an order. |
| Despatch Advice | Despatch advice for shipped goods. |
| Catalogue, Catalogue Response, Punch Out | Product and service catalogue, its response, and dynamic catalogue. |
Responses
| Document | Use |
|---|---|
| Invoice Response | Business response to an invoice: accepted, rejected, paid. |
| Message Level Response (MLR) | Technical acknowledgement of receipt of a message. |
| Application Response | Generic application response. |
A type published by a partner but absent from this catalogue is displayed under its technical identifier, in the Other family, with the note "Document type not referenced in the NovaFisko catalogue".
Checking a participant
Before promising a client that its supplier will indeed receive its invoices through Peppol, check it in the directory.
- In the Peppol tab, go to the Check a participant block.
- Choose the Identifier mode (for example
0208:1018192568) or VAT number (for exampleBE0123456789, with the Country). - Click Check.
The result shows Registered on Peppol or Not registered on Peppol. For a registered participant, you see its Access point and the list of Accepted documents, matched against the catalogue.
To check all the customers and suppliers of a company file at once, use instead the bulk check described in Peppol status of third parties. The result is stored on each record.
Identifier schemes
A Peppol identifier consists of a scheme code and a value, separated by a colon. The scheme indicates the register the number comes from.
| Scheme | Register | Example |
|---|---|---|
0208 |
Belgian enterprise number (CBE) | 0208:1018192568 |
9925 |
Belgian VAT number | 9925:BE1018192568 |
For a Belgian company, NovaFisko uses the 0208 scheme. For other countries, the identifier is derived from the VAT number and the country when the national scheme is known. If nothing can be derived, the lookup reports that no identifier can be built from the record.
What this changes for the accounts
Knowing what the company file accepts helps you anticipate the flow of vouchers:
- invoices and credit notes received through Peppol are structured XML files. The document importer reads this format (UBL and CII) without going through text recognition, which makes extraction more reliable;
- for a company file linked to Novadesko, Peppol invoices arrive in Novadesko then in NovaFisko through the synchronisation.
The direct arrival of Peppol invoices in the Documents tab, without manual upload or going through Novadesko, is not available yet. It is planned.