Company settings
Set the legal identity of a company file, its fiscal years, its VAT references and the accounts used by automatic entries.
The Settings tab of a company file gathers everything that is set once and used everywhere: the legal identity shown on documents, the fiscal years, the administrative VAT references and the accounts of the automatic entries. Careful settings here avoid corrections on every return and every export.
Layout of the screen
| Section | Content |
|---|---|
| Company details | Legal identity of the company file |
| Fiscal year / Chart of accounts | Fiscal years, periods, chart of accounts |
| Admin. / VAT | Periodicity and references of the VAT, declarant, 281.50 sender, filer |
| Automatic journal entries | Accounts and journals of the entries generated by NovaFisko |
| Offline | Local copy of the company file on the device |
A field that has been changed and not yet saved is marked Modified. After saving, the message "Settings saved" is displayed. Each change is recorded in the history, key by key.
Company details
This section holds the legal identity shown on returns, exports and documents.
| Field | Remark |
|---|---|
| Name | Legal name of the company file. |
| Legal form | Chosen from the official list of the country. |
| Enterprise number, VAT number | Also used to build the Peppol identifier. |
| Address | Street, number, box, postal code, city, country. The full address is required for Peppol registration. |
| Company language | Language of the exported documents and of the generated labels. |
| VAT regime | Monthly, quarterly, franchise, exempt or VAT unit. |
| Country pack | Belgium, France or Luxembourg. It determines the chart of accounts and the VAT codes. |
For a Belgian company, let NovaFisko complete the sheet from the official data rather than entering everything. See Company detection.
Fiscal year / Chart of accounts
The list of fiscal years shows for each one its code, its dates, its number of periods and its status: Open or Closed, with the number of locked periods.
- To add a fiscal year, give its code and its start and end dates. The monthly periods are created automatically.
- Period locking and closing are done from the dialog of the fiscal year. See Periods and locking.
The Chart of accounts block recalls the pack and the currency of the company file. The accounts themselves are created and edited from the trial balance and the entry screens.
Admin. / VAT
Four tabs group the administrative information.
VAT
| Field | Use |
|---|---|
| Periodicity | Determines the return periods offered. |
| Administration cell no., Directorate number, Collection office number | Administrative references shown on the return. |
| Structured communication | Payment reference of the VAT. |
Declarant
To be filled in only if the person or company that signs the return differs from the company file. Enable Separate declarant, then enter the name, one or two signatories with their capacity, the phone number, the email address and the language.
Sender 281.50
Identity of the sender mentioned on the 281.50 forms (commissions, fees, benefits): name, enterprise number, address, phone number, email address.
VAT filer
Indicates who files the return on Intervat: The company itself or the Accountant / firm. In the second case, enter the name, the enterprise number, the phone number and the email address of the firm. This data feeds the Intervat XML file.
An Intervat file generated with an incomplete filer may be rejected on filing. Check this tab before the first return of a company file.
Automatic journal entries
NovaFisko posts certain miscellaneous operations for you. This section sets the accounts and journals they use. The default values come from the country pack; for Belgium:
| Tab | Setting | Default value |
|---|---|---|
| VAT entry | VAT payable account | 451000 |
| VAT receivable account | 411000 | |
| Correction accounts, miscellaneous journal | None | |
| Invoices to receive | Invoices to receive (suppliers) | 444000 |
| Invoices to issue (customers) | 404000 | |
| Reconciliation difference | Expense account (negative difference) | 657000 |
| Income account (positive difference) | 757000 | |
| Maximum tolerated difference | 1,00 € | |
| Transfers | Internal transfers account | 580000 |
- VAT entry: accounts and journal of the VAT centralisation entry at the end of the period.
- Invoices to receive: accrual accounts at the end of the period.
- Reconciliation difference: during lettering, a difference lower than or equal to the maximum tolerated is posted automatically as an expense or as income.
- Transfers: transit account for internal transfers between two financial journals.
Each account field accepts a number or a label and suggests the matching accounts. When no journal is chosen, the miscellaneous operations journal of the company file is used.
These settings do not change the entries already posted. They apply to the subsequent automatic operations.
Offline
This section copies the company file to the device so that it can be consulted and edited without a connection. See Working offline.
Who can change the settings
Any team member with write access to the company file can change its settings. An auditor is read-only. The firm settings (identity, ITAA number, contact details), however, are reserved for the administrators and managers of the firm and are set from Firm settings.
Settings without a dedicated screen
A few settings exist for the company file but are entered elsewhere than in this tab, or on request: the date of the general meeting and the scheme of the annual accounts (offered at export time), the district of the Register of Legal Entities (RPM), the list of directors, the valuation rules and the retention period of the trash.