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Novadesko integration

What the Novadesko connection imports into a company file, how to run a synchronisation and the read-only rules that protect the company's data.

Updated on 10/05/2026 Edit this page

Novadesko is the management software used by companies: invoicing, purchases, bank. When a NovaFisko company file is linked to a Novadesko company, its documents, bank statements and fixed assets arrive in the company file without re-entry. This page describes how the connector works. Creating the link between the firm and Novadesko is explained in Import from Novadesko.

The principle: read-only

NovaFisko reads the Novadesko data; it does not modify it. This rule has two practical consequences.

  • Two layers of allocation. For each document line, NovaFisko keeps the allocation chosen by the company in Novadesko, without ever overwriting it, and stores separately the allocation chosen by the accountant. If you correct nothing, the company's allocation is used when booking.
  • No action back on the company's data. Correcting an account, ignoring a document or booking a transaction in NovaFisko changes nothing in Novadesko.
Note

There is a single, controlled exception: a document you create yourself with the importer can be sent to Novadesko, where it appears locked. See Novadesko synchronisation and lock.

An automatic connection

For a company file created from Novadesko, the connector is activated by default: you have nothing to configure. Its card in the Integrations tab shows Connected and offers Sync and Test connection.

This connection cannot be deactivated. An attempt returns the message "The Novadesko connection of a company imported from Novadesko cannot be deactivated".

What is imported

Data Destination in NovaFisko Detail
Sales and purchase documents Documents tab Invoices and credit notes with their lines, their amounts, their third party and the company's allocation. The PDF remains hosted by Novadesko and is displayed in the preview.
CODA bank statements Bank tab The original CODA files are kept and can be downloaded. A financial journal is created for each bank account encountered.
Bank transactions Bank tab Each transaction, with the links to the invoices the company has already attached to it.
Depreciation Fixed assets tab The capital goods, with their depreciation schedule recalculated by NovaFisko.

The third parties encountered in the documents are created or matched with the existing records. The VAT code of each line is derived from the direction of the document and its rate.

Each imported item keeps track of its origin. A synchronisation run again therefore does not create duplicates: the items already present are updated.

Running a synchronisation

The synchronisation runs automatically every night. If you do not want to wait:

  1. Open the company file and use the Sync Novadesko action, or the Sync button of the Novadesko card in the Integrations tab.
  2. The message "Syncing…" is displayed.
  3. At the end, a summary gives the number of documents, bank transactions and fixed assets processed.

The Full sync option reads all the company's data again instead of only the recent changes. Use it after a long interruption or if you notice a discrepancy.

Tip

Before preparing a VAT return, run a manual synchronisation. You are then certain to be working on the latest documents entered by the company.

After the synchronisation

Imported items are not booked automatically. They await your validation:

  1. in the Documents tab, check the proposed allocation, correct it if necessary, then book;
  2. in the Bank tab, reconcile the transactions, then book them;
  3. in the Fixed assets tab, check the records and post the depreciation.

In the history of the company file, the changes made by the synchronisation carry the origin Novadesko bridge.

Synchronising the firm

From the Firm settings, the Sync from Novadesko button updates the identity of the firm, its staff and the list of company files entrusted to it. This synchronisation also takes place each time a user of the firm logs in.

Peppol and Novadesko

If the company has activated Peppol in Novadesko, the Peppol tab of the company file shows Managed by Novadesko: the registration is controlled on the company side. See Company file already registered elsewhere.

Troubleshooting

Symptom Likely cause Solution
The synchronisation reports that the company file is not linked The company file was not created from Novadesko, or the firm no longer holds a mandate from the company Check in Novadesko that the firm is still the accountant of the company.
A document does not appear The synchronisation has not run since it was entered Run a manual synchronisation, then a full sync.
The preview of a PDF is not displayed The file is no longer available on the Novadesko side Ask the company to attach the voucher again.
Too many synchronisations in a row Limit of 10 manual synchronisations per minute per company file Wait a minute.
Warning

A document deleted or modified in Novadesko after it has been booked in NovaFisko does not change the entry already posted. If the voucher has really changed, reverse the entry and book the updated document again.

See also