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Importing from Novadesko

Link a Novadesko business to a NovaFisko company file and synchronise its documents, bank and fixed assets.

Updated on 10/05/2026 Edit this page

If your clients use Novadesko to invoice and run their business, NovaFisko can take over their data without re-entry: sales and purchase invoices, credit notes, bank transactions, CODA statements and depreciation. This page describes the link and the synchronisation.

Conditions to meet

  • Your firm is linked to your Novadesko accounting firm: this is the case if you sign in with your Novadesko accounting firm account (see Creating your firm).
  • The merchant has accepted the link with your accounting firm in Novadesko.
  • The NovaFisko integration is active for this business on the Novadesko side.

When these conditions are met, the business appears as a company file in NovaFisko, with its name, its VAT number, its logo and the corresponding country pack. The chart of accounts, the VAT codes, the journals and the fiscal year are created as for a file created manually.

Note

NovaFisko never changes the merchant's data. The imported copies keep their origin and the date of their last synchronisation. The account allocation chosen by the merchant is kept as is; your correction is stored separately.

Starting a synchronisation

  1. Open the file.
  2. Click Sync Novadesko (or open Integrations, Novadesko card, Sync button).
  3. The message "Syncing…" is displayed, then the result: number of documents, bank transactions and fixed assets read.

The synchronisation is incremental: only the items that are new or changed since the last read are taken over. The Full sync option reads the whole history of the business again.

An automatic synchronisation of all linked files runs every night. You therefore only need to start it yourself to get the latest documents right away.

What is imported

Data Where to find it What NovaFisko does with it
Invoices, credit notes, receipts, purchases Documents Documents "To book", with their lines, the third party, the PDF and, if available, the XML.
Bank transactions Bank Transactions "To process", attached to the financial journal of the IBAN.
CODA statements Bank, CODA statements area Downloadable files, with period, balances and number of transactions.
Depreciation Fixed assets Fixed asset records with their depreciation schedule.
Bank justifications Bank, Justification column Link between a transaction and a document, an internal transfer, a loan or a VAT return.

Third parties are created as needed from the details of the document. The VAT code of each line is derived from the direction and the rate: for example V21 for a sale at 21 %, A21 for a purchase at 21 %, or an intra-Community code when the third party is established in another country of the Union and the rate is zero.

A bank transaction whose IBAN is not attached to any journal automatically creates a financial journal and its bank sub-account.

After the synchronisation

  1. Open Documents and filter on To book.
  2. Check the Accounting account column: it takes over the Shop account proposed by the merchant. Correct it if necessary; the line then carries the mention "corrected".
  3. Click Book, or Book all to process all the documents of the filter. Documents without an account stay pending and the reason is indicated.
  4. Move on to Bank to match the payments.
Tip

Assign the numbering series of the business to separate journals (for example one invoice book per point of sale) from Journals, Invoice series section. See Journals and rules.

Possible messages

Message Cause
The file is not linked The file was not created from Novadesko, or the firm is not linked to an accounting firm.
Integration inactive The link has not been accepted, or the NovaFisko integration is disabled on the Novadesko side.
Novadesko unreachable Service temporarily unavailable: try again later, nothing is lost.
Warning

The Novadesko connection of a file imported from Novadesko cannot be deactivated from the integrations catalogue. To stop the import, the link must be removed on the Novadesko side.

See also