Entries
View, search and reverse the entries of a fiscal year, and understand the double-entry rules applied by NovaFisko.
The Entries tab displays all the entries of the selected fiscal year, however they were created: entered invoice, miscellaneous operation, imported document, bank payment, depreciation, VAT centralisation or recurring entry. It is your daily working journal.
Reading the table
Each entry takes up one block: the header, then its accounting lines.
| Item | Meaning |
|---|---|
| Journal badge | Code and type of the journal (ACH, VEN, OD, BQ1...). |
| Reference | Journal, fiscal year and number, for example VEN 2026/000012. |
| Date | Date of the entry; it determines the accounting period. |
| Label and third party | Label of the document and, for an invoice, the customer or the supplier. |
| Ref. | Number of the original document (the supplier's invoice number, for example). |
| Lines | Account, label, debit, credit. |
| "Posted on …" | Posting date and author of the entry. |
| Reversed badge | The entry has been reversed. |
Filtering and searching
- Choose a journal in the filter bar, or All.
- Type in the Search (label, third party, reference, number) field: the list is updated as you type.
- Click Refresh to reload the entries saved by a colleague.
The search covers the label, the reference, the structured reference, the name of the third party, the label of the lines and the beginning of the account number.
The rules applied on saving
Whatever the origin of an entry, NovaFisko applies the same checks.
- At least two lines carrying an amount. An empty line is ignored.
- Debit or credit, never both on the same line, and never a negative amount.
- Balance: the total of the debits must equal the total of the credits. Otherwise the entry is refused and the difference is indicated.
- Postable account: a heading account of the chart of accounts cannot receive entries.
- Open period: the date must fall within an existing fiscal year that is not closed, and within a period that is not locked.
- Continuous numbering: the entry receives the next number of the journal for the fiscal year.
A saved entry is posted immediately. There is no draft ledger to post in batches.
Amounts are computed in whole cents, then displayed in euros. You will therefore not encounter any rounding difference between the total of an invoice and the sum of its lines.
Reversing an entry
A posted entry cannot be deleted: that would break the numbering and the audit trail. It is corrected by a reversal.
- Find the entry and click Reverse.
- Confirm the question "Reverse the entry?".
- NovaFisko records a counter-entry in the same journal, on the date of the original entry: debits become credits and vice versa.
- The original entry stays visible with the Reversed badge; the new one carries the mention "Reversal of …".
The reversal also affects the linked items:
| Item linked to the entry | Effect of the reversal |
|---|---|
| Imported document | It goes back to "To book". |
| Bank transaction | It goes back to "To process". |
| Lettering | The lettering code is removed from all the lines that carried it. |
| Depreciation charge | The charge goes back to "planned". |
An entry that has already been reversed cannot be reversed a second time. The reversal is refused if the period concerned is locked.
Reversed entries and their reversals are ignored by the VAT return, the customer listing, third-party lettering and the aged balance. They remain visible in the journals and the exports.
History of an entry
The History button of an entry opens the list of changes that concern it: creation, reversal, lettering, with their author and date. See History.
Recurring entries
The Recurring button opens the management of templates for repetitive entries (rent, subscription, insurance). See Recurring entries.
To find all the entries of a third party with their lettering status, go through the record of the third party instead, Entries tab. See Entries and lettering of a third party.